Add TheyWorkForYou.com to your WordPress blog

December 9th, 2009  |  Published in hyperlocal, hyperlocal labs

TheyWorkForYou.com is a great site built by e-democracy charity, mySociety. It provides an easy way for citizens to keep an eye on their MP. You can sign up for e-mail updates whenever your MP speaks in the House of Commons, for example.

So wouldn’t it be cool if you could also put this stuff on your local blog for all your readers to see and keep up to date with? Well, know you can!

I’ve just finished the first phase of a new plugin for WordPress. This first version provides you with a new widget. Once configured, the widget will show the latest activity from your MP and is available both as an addition to your blog for the benefit of your readers but also as a dashboard widget so that you can see the latest updates everytime you log in.

Below is a video and written instructions on how to set the widget up. The plugin itself can be downloaded from my website where you can also subscribe to updates. Once you’ve downloaded the plugin, follow these instructions on how to manually install a plugin. If you have any suggestions, questions or comments please use the comments section.

Instructions

  1. Go to Plugins
  2. Activate the TheyWorkForYou plugin
  3. Go to Settings > TheyWorkForYou
  4. Configure the settings according to your own MP and your preferred display
  5. Click Save options
  6. Go to Appearance > Widgets
  7. Drag the TheyWorkForYou widget to your sidebar
  8. Check your blog and you should see the new widget added to your sidebar

How to capture stuff

November 23rd, 2009  |  Published in Quick Tips

As the convenor of all things digital in your community, you are likely to find yourself receiving all sorts of ‘stuff’. Welcome to your new life as the human scanner.

Scribd is a really useful website to just upload the stray word files, PDFs and snapshots of pieces of paper you will receive, either temporarily until you have time to write it up into a full article or permanently if you take the view that you only have so many hours in the day. Add the documents into your website with the HTML embed code – if you are using a free WordPress blog you will need to use the wordpress.com Embed code provided in the ‘advanced’ settings.

If you require a lower-tech solution, for example if your computer doesn’t get on with Scribd, another way of capturing things from your computer is to use the ‘Print screen’ button. Press the button then open Paint to paste the image and crop everything around it. Save it as a Jpg and upload to Flickr (click here for the talkaboutlocal guide, and as we are taking the low-tech route, note that Flickr can receive images by email). If you are on a Mac, you should have an equivalent application called Grab in your Applications.

Thanks to my Twitter community who responded to my cry for help with these tips

Standard changes to make to a free WordPress blog

October 16th, 2009  |  Published in Step By Step Guides

This is a talk about local guide compiled by Nicky Getgood using Chris Unitt’s My standard changes to a free WordPress.com blog.

Standard changes to make to a free WordPress blog

The following are just a few steps someone with a new WordPress.com blog might want to make to their site.

A couple of notes first:

  • There’s no single ‘right way’ to set up a blog.  If you want to do things differently then great, go ahead.
  • This is for the free WordPress.com, not the self-hosted version of WordPress
  • We’ve assumed that you’ve already signed up to WordPress and created a blog.  If you haven’t the talk about local guide on how to Create a simple website with WordPress.com may be of help.

List of possible changes

These are the changes someone with a new WordPress.com site might want to make:

  • About page – update the content and disallow comments and pings on this page
  • Delete the ‘Hello World’ post
  • Links – delete WordPress.com and WordPress.org in the Blogroll and add a some of your own
  • Change the blog tagline
  • Add Stumbleupon, Delicious, Digg and Reddit icons to posts
  • Free up comment publication
  • Disable Mshots
  • Hide ‘related links’
  • Update profile details
  • Add some sidebar widgets

Making the changes

Here’s how to make the changes to your site via the WordPress dashboard.

Updating Profile Details

  • Select Users on the left-hand menu.
  • Click Your Profile (just below Authors & Users).
  • Go to the Name section underneath Personal Options.  Insert your First Name and Last Name (unless you want to be anonymous) and a nickname.  Choose what you want your name to be displayed as (at the bottom of posts and in comments) from the drop down menu.
  • Click on Update Profile at the bottom of the page.

Settings

  • Go to Settings – the bottom option on the left-hand menu.
  • In General – delete the existing tagline that says ‘Just another WordPress blog’ and replace it with something more suitable for your site such as ‘Newport news and events’, or just leave it blank.
  • In Reading – Ensure the Comment count box is ticked. 
  • You can also tick the boxes to add Stumbleupon, Delicious, Digg and Reddit icons to posts.  This will make it easier for readers who use these social bookmarking services to bookmark and share your posts.
  • Remember to click Save Changes at the bottom of each page where you alter settings.

Appearance

Themes and widgets are really a matter of personal preference, although it can be a good idea to remove Snap Shots (the link previews that pop up when you hover a cursor over some anchor text) and ‘related posts’ (the rarely relevant list of posts on other wordpress.com blogs). Both can be irritating for readers.

  • Themes – if you want to change the theme of your blog and customise it, the talk about local guide How to change the appearance of your WordPress blog may help.
  • Widgets – these will be dictated by personal preference and the particular aims of your blog.  To alter the Widgets go to the Widgets option under Appearance in the left-hand menu of your dashboard
  • You can add widgets and change the order by dragging the displayed boxes and placing them in your preferred position.  A good basic layout is (from top to bottom) Pages, Text (with a brief explanation of what the blog is about), Recent Comments (apparently placing this high up encourages commenting), Categories, Links and Search. 
  • Go the Extras options underneath Appearance.  Untick ‘Enable Mshots on this blog’ if you do not want these to appear.   Tick ‘Hide related posts on this blog’ to remove these.

Manage Posts, Pages and Links

  • Go to the Posts menu option – Put your cursor over ‘Hello World’ post in the list that appears and click delete on the options that appear under the blog post title.  This will delete the Hello World! post.
  • Go to the Pages menu option – click on About and change the text to something more relevant. Also scroll down to the Discussion box underneath the blog post body text box.  Untick Allow Comments and Allow Pings if you want to disallow them both on the page.
  • You can also add any extra static pages that are needed by selecting Add New underneath the Pages menu option.  If you’re unsure about the difference between a page and a post, read the talk about local guide What’s the difference between a page and a post.
  • Go to the Links menu option.  Put your cursor over the two existing links to WordPress websites and click delete on the options that appear beneath them.  Then click on Add New underneath Links and insert links of your own, such as a local community, venue or council website.

How to embed video in WordPress

October 9th, 2009  |  Published in Quick Tips

Embedding video is really easy on most platforms and is a great way of adding movement and life to your site. Youtube videos have two links next to them, a URL and embed code.

If you want to upload video, using Youtube is much easier than finding your own host and it will automatically be available to Youtube’s audience on millions.

On WordPress, find the little icon on the top of your site that looks like a film strip. Paste your copied URL from the Youtube video into the box that appears.

That’s it!

How to get to the top of Google

October 9th, 2009  |  Published in Quick Tips

Although Google’s mysterious algorhythms have become more complicated over the years to thwart a whole industry known as Search Engine Optimisation, Google ranking is still broadly based on simple principles: the more people like your site, the more they will link to you and that’s what makes Google think you’re good. If someone is searching for something and it is on your aforementioned good site, you’ll rank highly.

This means that it is in your favour to be sociable with other websites. Link to other websites that you think will be of interest to your audience and include lots of links within your own posts, both externally and internally. Politely ask the owners of sites that you are friendly with to add a link to your site, if it is relevant. The more Google’s spiders see that your site is lively, interactive, full of content and regularly updated, the more likely they are to promote it.

Because many places in Britain don’t have a lot of content about them online yet, you’ll probably find it doesn’t take very long for your profile on Google to appear on the front page, but you should not expect it to happen straight away. If you’re interested in what people are searching for to find you, keep an eye on the website statistics that are automatically present in a WordPress site.

How to delete posts, pages & comments in WordPress

October 8th, 2009  |  Published in Step By Step Guides

Deleting comments

From time to time you may need to delete a comment on your blog.  There could be any of a number of reasons why you need to delete it, we won’t worry about why you need to in this guide, just that you are going to.

 

First log in to your WordPress blog and go to the dashboard and click on the comments button

Dashboard side bar

This will bring up a list of all your comments on your site in order with the most recent comment at the top.  Look through the list until you find the comment you want to delete.

list of comments

Once you find the comment you wish to delete if you hover your mouse over it you will see the menu appear with Unapprove | Spam | Delete | Edit | Quick Edit | Reply

If you click on the word Delete which normally appears in red you will get a pop up window asking you to confirm deletion. Click ok on this and the comment is removed from your blog.

Warning!

This action cannot be undone!

You use exactly the same method for deleting posts or pages, the only difference being you click on Posts or Pages on the sidebar to display the relevant content.

I’ll make the warning quite clear. Deleting content of any type cannot be undone. There is no recycle bin, you get no second chances! Check, double check and check again before you press the ok button!

How to change the appearance of your WordPress blog and write your first post

October 7th, 2009  |  Published in Step By Step Guides

A Talk About Local guide compiled by Nicky Getgood using:

• Nick Booth’s Beginners Guide to WordPress at www.podnosh.com/social-media-help/

• Floss Manuals: WordPress at http://en.flossmanuals.net/wordpress

Change the appearance of your blog

You should now be in the WordPress blog dashboard.  This is an at-a-glance overview of your blog, showing viewing statistics, latest blog posts, recent comments, etc.

A WordPress.com site with the default 'twenty ten' theme

A WordPress.com site with the default 'twenty ten' theme

All new WordPress blogs are given the same, very basic ‘Twenty Ten’ theme (i.e. appearance).  You will probably want to customise the blog appearance so suits your needs and has the right look and feel.  You may even want to insert your own image in the site’s header to really personalise it.

• You will use the menu on the left-hand side of the page add posts and make changes to your blog.  To change the look of your blog go to the ‘Appearance’ option in the left-hand menu.
• As you can see, there are many available different themes for your blog.  We will work with the theme ‘Vigilance’ for now, this can be changed to something else later if you like.
• Click on Vigilance.  On the pop-up screen that appears click ‘Activate Vigiance’ in the top right-hand corner.

• Now click on ‘custom header’, a sub-header under ‘Appearance’ in the left hand menu.


• Here you can add an image to have as your header instead of text.  If you’d like to do this click the ‘hide text’ option underneath your header image.  Then click ‘save changes’ alongside.

• Under ‘Upload New Header Image’ click on the browse button and find the image you’d like to have as your header in your computer.  Once you have selected it, click Upload.

• If you did not upload an image that matches the dimensions of your theme’s header, you will need to crop it. Select the section of the image you’d like to have as your header (don’t worry if it doesn’t look great for the moment, it can be altered later).  As you can see above the images has a highlighted section which fits dimensions of the header image drag this around until you get the bit that you want. Once the area you want is selected, click ‘crop header’.

• It will tell you ‘Header complete!’ Go to the ‘visit site’ option next to the blog title in the top left-hand corner to see how your site looks. Click the browser’s ‘back’ button to return to the dashboard.

Now your blog is looking good, you’re ready to add some content to it.

Adding a new post to your blog

Now you’ve created your blog and are happy with its look, you can now get on with adding some content to the site by writing your first blog post.

You can now write a post on whatever subject you want, be it what you like most or least about your area or simply what you can see out of your window.

To add a new post to your blog’s front page, click on the ‘Posts’ option in the left-hand menu and choose the sub-header ‘add new’.


• Enter a Title for the post and some text, which is the main body of the blog post. Think of this part in the same way as sending an email. It really is as easy at that. The title is important, as it will act as a link to your post in some cases, so don’t forget to fill that out.
• Once you have finished writing your post, you can spell-check it by clicking the ABC box in the toolbar.  You can also make some text bold, italic, bullet-pointed or numbered using the toolbar options.

• Once you feel your post is ready, click on the publish button in the box on the right-hand side. This will create an internet page which features your post.

• If you want to see what your post looks like then you should click on the link View Post.  On clicking this link you will be taken to the internet page which features your blog post.

Moderating comments

Once your blog is in the public domain, readers may want to leave comments on your blog posts.  This is great – it means people are reading and responding to your content.

Understandably, you may have some concerns about the comments on a website getting out of control.  It is very easy to manage comments so that nothing will appear until you approve it through.  As you become more confident with the site and people can see acceptable standards of behaviour, then you can ease the controls if you wish.  The best websites have wide ranging comments that flow freely without much control by the author.  Managing comments on a website is known as ‘moderation”.

• To set-up comment moderation go to ‘Settings’, the bottom option in the left-hand menu, and choose the sub-header ‘Discussion’.
• Ensure all three ‘Default article settings’ are ticked, i.e.
i. Attempt to notify any blogs linked to from the article (slows down posting.)
ii. Allow link notifications from other blogs (pingbacks and trackbacks.)
iii. Allow people to post comments on new articles..

• Ensure the top ‘Other comment settings’ option is ticked, i.e:i. Comment author must fill out name and e-mail
• Ensure both options are ticked under ‘Email me whenever’, i.e.i. Anyone posts a commentii. A comment is held for moderation
• Most importantly, tick the top option under ‘Before a comment appears’ i.e.i. An administrator must always approve the comment
This means that no comment will appear on the site before you have approved it.  You can mark all comments you do not wish to appear on the site as spam or for deletion as you see fit.
You may also want to read our guide on How to set up comment moderation in WordPress

Adding an Image

So now your blog post is published and you are able to moderate comments on it.  Now we can work on making your first post look a little more dynamic.

An easy way of making a post look more appealing is by adding an image to illustrate the text.  A picture is worth a thousand words and people are more likely to read a blog post that starts with a picture of what the article is about.  Adding a picture is simple and similar to attaching a picture to an email or uploading one to a photo sharing or printing website

To go back to your published post, click on ‘Posts’ in the left-hand menu.  Your most recent post will appear at the top of a list.  Click on the post’s title and this will take you back into the editing screen.

• Place the cursor where you would like your image to appear.

• Click on the icon next to Upload/insert just above the toolbar

• A dialogue box will appear. This gives you the choice to add your image in a few ways.

• To upload an image from your computer then you should click on Select File and find the image on your computer.

• You’ll see an upload bar while you file is uploading.

• When your file has uploaded you’ll get some options which control how it is inserted into the page.

• Let’s say you want to align the image to the left so that the text wraps around it, and you want to put in a caption and description to help the viewers know what it is about.

• When you have written in the caption and checked the left Alignment option, click the Insert Into Post button at the bottom.

You should now see you image in your post about the right place you wanted it, or at least where you had the cursor flashing when you started the process.If you go to ‘view post’, you can see your blog post now has an image.

Hyperlinking text

Blogs like WordPress make publishing incredibly easy, but they are really powerful when they talk to each other. A simple, passive form of this is a blogroll, which is a list of blogs that is often put in the sidebar which shows the types of blogs that you read and might be relevant.

But you can also link to other websites, pages and blog posts in the body of your blog post’s text.  Linking to another blog’s specific post can be very effective as they will be notified by something called a ping or trackback. This is done automatically and is a bit like leaving a comment without having to write something on their blog. The more you link, the more people you involve in the conversation, the more people you show you are listening to.

It is very easy to link some of your text to a relevant site.  Say you want to link a word to the Talk About Local site http://talkaboutlocal.org.

• Return to the edit page of your blog post.

• Highlight the word or chunk of text you would like to link.

• In the toolbar click on the Insert Link icon, which looks like a chain link.

• Type in the address of the Link URL in the popup box that appears, then click ‘Insert’ at the bottom right of the box (you do not need to fill in any of the other fields).

• Your link text should now be an underlined blue.

• If you would like to unlink the text, highlight it and click on the Unlink icon next to the Insert Link icon.  This will unlink the text for you.

Well done!  You have learnt how to a WordPress account, created a new blog, customised its appearance for your needs, written a blog post, set suitable discussion settings in order to moderate comments and added an image and links to your blog post.

Of course, there are a few more things to learn if you want to keep going with your blog and develop it into something more, but none of it is much more difficult than the basic essentials you’ve learnt here to get yourself started.

Create a simple website with WordPress.com

October 7th, 2009  |  Published in Step By Step Guides

WordPress Guide

A Talk About Local guide compiled by Nicky Getgood using:

• Nick Booth’s Beginners Guide to WordPress at www.podnosh.com/social-media-help/

• Floss Manuals: WordPress at http://en.flossmanuals.net/wordpress

Creating a WordPress account

The most widely used blogging platform that is available as a hosted version (i.e. where a you can have a free blog) is WordPress.  This is because it is very easy to use but also quite flexible, so you can develop it and add further features as your confidence grows.

A blog can be set up in a matter of minutes.  But before you set up your WordPress blog you first need to sign up for a WordPress account.  Here’s how:

• Go to http://wordpress.com

• Click on the ‘Sign Up Now’ button in the top right hand corner of the page.  It will take you to a form to complete.

• Create a Username – this is not the name of your blog, but will be the username you will sign into all the wordpress.com blogs you create or write on in the future.  Make it unique, but something you’re happy to be connected with.  Your username cannot be changed.

• Create a password – this should be something that is hard for others to guess.  A combination of numbers, letters and symbols will make it stronger.  A coloured bar underneath the password box will tell you how strong or weak your password is.

• Type in your email address.

• Tick the Legal Flotsam (you are not signing your soul away here!).

• Make sure the option ‘Gimme a blog!’ is checked and click ‘Next’ button at the bottom of the form.

• Note, if your username is taken, or your password isn’t strong enough, you will need to change those before continuing.

Creating a WordPress blog

Now you have created your WordPress account, you will now go on to create your first WordPress blog.

• On the next page you choose your domain name.  This is your unique web address (e.g. talkaboutlocal.wordpress.com).  Choose this carefully as it cannot be changed!

• You can also give your blog its title. You can change the title in the future if you need to.  You should now also set the language to English using the drop down menu.

• Press the “Signup” button.

• The Privacy option lets you decide whether or not you want your blog to appear on search engines for others to view.  Uncheck this box if you wish to keep your blog private.

• Click sign-up and an activation email will be sent to you.

• Whilst you are witing for your email, update your profile by filling in your details (first name, last name, etc.) further down the page.

• Go to your email inbox and click on the confirmation link in the WordPress activation email.

• It will tell you your account is now active and you have the option to view your site or login. Click on ‘Login’.

• Enter your username and password and click ‘Login’. You will be taken to your WordPress blog dashboard.

Congratulations! You have created your first WordPress blog.

Now you have created your first blog read our guide on changing the appearance of your blog

How to set up moderation in WordPress.

September 30th, 2009  |  Published in Step By Step Guides

WordPress comes with a very good set of moderation tools for you to use.  One of the first things you need to think about when it comes to moderating your site, is what do you or your audience deem as acceptable language?  Acceptable language is subjective and will depend on the target audience and theme of your site.

 
There are words that are generally unacceptable in day to day conversation and therefore, unless your site has a very adult theme, should be blocked.  I’m not going to tell you what you should or shouldn’t allow but show you how to block what are generally unacceptable words, once you have done this you can then tweek your settings to suit your site.

To start any form of site moderation you need to go to the dashboard of your WordPress site and from the menu on the left hand side, select Settings and then discussion from the sub menu.  Once you are in the discussion sub menu you will see a whole host of options available to you, for now we are going to concentrate on Comment Moderation which is the fifth heading in the list.

 
The first option within this section is Hold the comment in the queue if it contains [2] or more links 
In here you can tell WP to hold a comment if it contains more than a set number of hyperlinks, the default value is 2 and I tend to leave this alone and deal with comments which have more than 2 hyperlinks in them on a case by case basis rather than picking the spam comments out of the site later. If you do want to change this then just click in the box next to the number 2, delete and replace it with your new value. Make sure you click SAVE CHANGES at the bottom of the page to apply your changes.

Your next option is the list of words which you personally would like to block. By default WP will look at all your comments and check them against a very effective set of spam filters for you but you now get the opportunity to ‘fine tune’ what does not make it to the site.  As you will see on the screen grab the actuall wording for this section is: 
When a comment contains any of these words in its content, name, URL, e-mail, or IP, it will be held in the moderation queue. One word or IP per line. It will match inside words, so “press” will match “WordPress”.
What this is telling you is you can block a comment because it has one of your ‘trigger’ words in it, whether that word is in the actual comment, the commentors name, E-mail address or webpage. But what it is also doing in a round about sort of way is giving you a bit of a warning It will match inside words, so “press” will match “WordPress”  most generally unacceptable words don’t cause any problems unless you live in Scunthorpe and run a discussion site for people who like the swankiest wristwatches, but it is something to bear in mind when you are adding words to the list.

 
So what do you add in here?  Well personally I add the words in the attached text file. 

hotwords-THIS-FILE-CONTAINS-SWEARING.txt

 

I make no apologies for the list, better to see them here once than be chasing them around your site later :) When you add words to this section make sure you add each one on a new line so that WP can identify them when it is running the checks.

As well as unacceptable words you can also add web addresses in here, for example if you wanted to stop people from posting links to You Tube videos in the comments you could add http://www.youtube.com/ on a new line, this would then hold every comment which had a link to you tube in it, so you could check the link before you published the comment.

You can also block any comments from anyone who uses a certain E-mail address by adding the address to a new line. This does have its uses but they are limited.  You can stop anyone posting from a particular IP address by adding that in to the filters, this can be dangerous and can backfire, for example if you have 2 people posting from the same PC and you block that IP address neither of them will be able to post! If you have a lot of visitors and commentors from within an organisation then you could end up stopping all of them from commenting!  So unless you know what you are doing and have good reason to I advise that you don’t block IP addresses.

Of course anything you do in this section can be undone by simply deleting the word, URL, E-mail address from the list.